Are you required to file to LOTR?
The questions below will help you to understand when a filing to LOTR is required. We recommend contacting a legal professional for advice on any specific circumstances.
Note that the above questions do not represent all possible scenarios for required filings to LOTR.
If you require assistance, please contact a legal professional who can give you advice on how to comply with LOTA.
Click here for a summary of situations where a LOTA disclosure is required
Beginning November 30, 2020, any time an application is made to register an interest in land as defined in section 1 of LOTA, a transparency declaration must be filed with the LOTA administrator by each An individual to whom an interest in land is transferred. transferee .
The A declaration that is filed by each transferee together with an application to register an interest in land, stating whether the transferee is a reporting body and, if the transferee is a reporting body, whether the reporting body is a relevant corporation, a trustee or a relevant trust, or a partner of a relevant partnership. transparency declaration must indicate:
- Whether the transferee is a A relevant corporation, a trustee of a relevant trust or a partner of a relevant partnership that is required to file a transparency report under LOTA. reporting body ;
- If the transferee is a reporting body, whether the reporting body is a relevant corporation, a trustee of a relevant trust or a partner of a relevant partnership.
A transferee that is a reporting body must also complete and file a A report that is filed with a transparency declaration on an application to register an interest in land, if the transferee is a reporting body. transparency report setting out information about the reporting body and its A beneficial owner of a relevant trust, a corporate interest holder of a relevant corporation, or a partnership interest holder of a relevant partnership. interest holders . Different information is required depending if the reporting body is a relevant corporation, relevant partnership or relevant trust.
Existing reporting bodies with an interest in land will need to file a transparency report by November 30, 2021. Each time the interest holders change, the reporting body must file an updated report.
LOTR transparency declarations and transparency reports are filed at the same time as an application is made to register an interest in land with the Land Title Office. However, they do not form part of the records of the Land Title Office and instead are maintained in LOTR by the administrator in accordance with rules established in LOTA. Transparency declarations and transparency reports will generally be submitted to LOTR by legal professionals on behalf of their clients.
Online forms for LOTR are available in myLTSA.
An execution copy or a true copy of the execution copy is needed for the designate to apply their electronic signature. This means that the designate can email electronic copies of the completed transparency declaration and transparency report to the certifier of the reporting body, the certifier can print and ‘wet ink sign’ those forms, then scan and email the certified forms back to the designate. Once the transparency records are signed by the certifier, and the designate has an execution copy or true copy in their possession, the designate can only then apply an electronic signature to the online form(s) and submit to the Registrar of Land Titles.
Exclusions From LOTR
There are limited exclusions to the requirements to file a transparency declaration or a transparency report. Refer to LOTA to determine exclusions and/or requirements in specific circumstances.
Examples of excluded lands are:
- Treaty lands of a Treaty First Nation
- Recognized self-governing First Nations lands (e.g., Sechelt, Nisga’a)
- Reserve lands
Examples of excluded organizations are:
- Public corporations (listed on stock exchanges)
- Strata corporations
- Government bodies
- Charitable trusts
For a full list of those corporations, limited liability companies and trusts that are excluded from the definition of “reporting body,” please see Schedule 1 and 2 of LOTA.
Examples of excluded individuals are:
- Shareholders in private corporations with less than 10% of the corporation’s voting shares
Ongoing Requirements for a Reporting Body
Once a reporting body has filed a transparency report, there are some ongoing requirements under LOTA.
Change of interest holders or determination of incapacity (Section 16)
Under section 16, a reporting body must file a new transparency report within two months of becoming aware that
- the previously filed transparency report no longer discloses the current interest holders, or
- a determination of incapacity referred to in section 22 of LOTA has been made in respect of an interest holder or settlor.
Visit System Help to learn how to file a stand-alone transparency report.
Correcting information in a previous filed transparency report (Section 17)
A reporting body may file a new transparency report under section 17 at any time the reporting body considers it necessary in order to correct or complete information contained in a previously filed transparency report.
Visit System Help to learn how to file a stand-alone transparency report.
Corporation, trust or partnership ceases to be relevant corporation, trust or partnership (Section 17.1)
Under section 17.1, a registered owner of an interest in land who has previously filed a transparency report, must give notice to the Administrator if that registered owner ceases to be a relevant corporation, relevant trust or relevant partnership. Notice must be given within two months of the change.
Application to Correct or Change Information (Section 42)
Under section 42, a person other than a person who is a reporting body may, by application to the administrator, request that corrections or changes be made to a filed transparency report only after
- the person has made a written request to the reporting body to file a new transparency report under section 17 to correct or change the information,
- the reporting body has not filed a new transparency report with the correct information within three months
Who may apply
- an interest holder or settlor may apply to correct or change information about them or itself,
- a former reporting body may apply to correct or change information about the reporting body or about an interest holder or settlor of the reporting body.
Section 42 does not apply to a current reporting body who must file a new transparency report under section 17 of LOTA to correct or change information in a previous report.
Application to Omit Information (Section 40)
In an application under section 40, an individual may, by application to the administrator, request that some or all of the publicly accessible information about the individual (see section 8 for which information this includes) in LOTR be omitted.
An application to omit information may only be made if the transparency report containing the information to be omitted has been filed.
To make this application, the individual must believe that making the information publicly accessible could reasonably be expected to threaten their safety or mental or physical health, or that of a member of their household. Once an application has been received, the Administrator must promptly omit the information requested from public search while the application is under review.
The Administrator may request further information or documents from the applicant to support the application. If the Administrator asks an applicant to provide further information to support the application and the applicant fails to provide the information within the time specified, the Administrator is required under the Act to stop omitting the information.
Under section 41, the Administrator may cease omitting some or all of the information that the applicant has requested to be omitted if the Administrator is satisfied that making some or all of the information publicly accessible could not reasonably be expected to threaten the applicant’s safety or mental or physical health, or that of a member of their household. In these circumstances, the Administrator will notify the applicant of this decision and will stop omitting the information until at least 30 days after giving notice.
Fees For Filing
|Statutory Service under the Land Owner Transparency Act||Customer Fee|
|Filing of transparency declaration under any provision of the Act.||$5.00|
|Filing of transparency report under any provision of the Act.||$35.00|
Notice under section 17.1 of the Act
[Notice required if corporation, trust or partnership ceases to be relevant corporation, relevant trust or relevant partnership].
Application under section 40 of the Act
[Application to omit information if health or safety at risk].
Application under section 42 of the Act
[Application to correct or change information].