Beginning November 30, 2020, LOTA requires that when an interest in land is registered in BC’s land title register, a transparency declaration must be filed to LOTR by the transferee(s).  A transparency report must also be filed if a transferee is a reporting body, setting out information about the reporting body and its interest holders.  A transparency declaration ID ­is then associated with the land title application upon registration of the land title documents.

The below video reviews the process to submit a transparency declaration and transparency report using myLTSA:

1. From any page of the LTSA’s Electronic Filing Service, rollover Submissions and click Land Owner Transparency Registry
2. Click + Create Transparency Declaration
3. Enter the details for the transferee
4. Enter certifier information
5. Have the certifier ‘wet-ink’ sign the execution copy
6. E-Sign the form using a Juricert Digital Certificate and pay the filing fee
7. Note the transparency declaration ID

Visit How to Complete a Transparency Declaration in myLTSA to learn more.

Depending upon the situation, a transparency report will need to need to be filed with a transparency declaration or by itself.

Transparency Report Filed with a Transparency Declaration

If there is a new registration for an interest in land and the transferee is a reporting body, a transparency report must be generated from within the transparency declaration.

1. From the Transferees page of the transparency declaration, select Yes to the question: “Is this transferee a reporting body?” and click Save Progress.
2. Complete the transparency declaration
3. Return to the LOTR filing dashboard, and click on the transparency report that is nested below the corresponding transparency declaration
4. Select reporting body type and enter details for the reporting body
5. If applicable select settlor type and enter settlor details
6. Enter details for the interest holders
7. Enter certifier information
8. Execute the true copy of the form
9. E-sign the form using a Juricert Digital Certificate

Stand-Alone Transparency Report

A transparency report required from pre-existing and other owners under s. 15 of LOTA must be completed by November 30, 2022.

1. Click Create Transparency Report
2. Select reporting body type and enter details for the reporting body
3. If applicable, select settlor type and enter settlor details
4. Enter details for the interest holders
5. Enter certifier information
6. Execute the true copy of the form
7. E-sign the form using a Juricert Digital Certificate
8. Click Submit and pay the filing fee

Visit How to Complete a Transparency Report in myLTSA to learn more.

1. From your land title package, select the LOTR Reference tab
2. Enter the transparency declaration ID number and press Add
3. Submit the package for registration

Visit How to Submit a LOTR Filing in myLTSA to learn more.

The below information confirms the signature process for:

• the certification of a transparency declaration and a transparency report by a reporting body; and
• the application of a subscriber’s (defined as ‘designate’ in LOTA) electronic signature on an execution copy, or a true copy of the execution copy, of a transparency declaration and a transparency report.

The signing process is the same as the current signing process for land title forms.

The designate is not required to have the ‘original wet-ink signed’ transparency declaration or transparency report before the designate in order to apply the designate’s electronic signature.  An execution copy or a true copy of the execution copy is sufficient for the designate to apply the electronic signature. This means that the designate can email electronic copies of the completed transparency declaration and transparency report to the certifier of the reporting body. The certifier can print and ‘wet ink sign’ those forms, scan and email the certified forms back to the designate. Those certified forms are the true copies of the execution copies and the designate can then apply the electronic signature. The designate may apply the electronic signature only after the transparency declaration and transparency report have been certified by the reporting body.

To apply an electronic signature, designates must install a Juricert Digital Certificate in myLTSA. Once this one-time process is complete, designates can electronically sign the forms when logged into myLTSA.

These requirements are in accordance with section 26(4) of LOTA .

Please email lotr@ltsa.ca if further clarification is required.

• If an application to register an interest in land includes more than one transferee, all transferees must be included on a single Transparency Declaration.
• You cannot use a Transparency Declaration ID # more than once, except for when multiple Form As are submitted in the same package.
• If the wrong Transparency Declaration ID # was associated with a land title package and submitted, the package must be withdrawn and resubmitted with the correct Transparency Declaration ID #.  The incorrect Transparency Declaration ID # cannot be used again with another land title package submission.
• One certifier is required per transferee; the certifier must meet the requirements under 25 of the Land Owner Transparency Act.
• Effective mid-September 2021, records filed to the Land Owner Transparency Registry (LOTR) will be available to customers in myLTSA for 90 days after filing. To keep LOTR records available for long-term reference, customers can download copies to their local drive within 90 days of filing.

In order to apply an electronic signature to LOTR transparency forms, designates must install a Juricert Digital Certificate in myLTSA. Once this one-time process is complete, designates can electronically sign LOTR transparency forms when logged into myLTSA. Designates who have previously installed a Juricert Digital Certificate in myLTSA in order to electronically sign Web Filing forms do not need to re-install the certificate in order to apply an electronic signature to LOTR transparency forms.

myLTSA is accessible between 6:00 am and 11:00 pm, Mondays to Saturdays.

Target system availability during periods of accessibility is 99%.

During overnight hours after 11:00 pm, the LTSA generates data updates for taxing authorities across BC and completes system backups. In addition, service may not be available due to routine system maintenance windows, which are:

• Thursdays: 8:00 pm to 11:00 pm
• Sundays: all day

Customers may not be informed in advance of service outages occurring during routine system maintenance windows. The LTSA has built its systems with redundancy in mind. Redundant data centres allow the LTSA to continue to provide service should a data centre be temporarily disabled. Systems are also constantly monitored by the LTSA for availability.

As with all electronic systems, occasional service outages or interruptions affecting myLTSA may occur. These disruptions could affect some or all of LTSA electronic services. In the event such issues suspend access to electronic search or filing services for a period greater than 30 minutes, where practical, the LTSA will issue communications to affected customers following the guidelines set out below.

Some myLTSA system outages or interruptions may be due to matters within the LTSA’s control, while others could originate with external providers. Regardless of the source of disruption, the following communication procedures will be followed:

• The first 30 minutes after the onset of the system disruption are spent diagnosing the issue and investigating the source. Since most system disruptions are identified and resolved within this timeframe, no communications are issued.
• If the LTSA or its system providers are unable to resolve the issue within 30 minutes of its onset, we will endeavour to alert customers to the disruption through communications that include any available information about its anticipated resolution. The manner of communications will depend on the nature of the system problem, but will typically include posting a message acknowledging the disruption to the myLTSA login page and through a myLTSA System Update e-communication (see Set Your Email Communications Options) and Twitter.
• After 60 to 90 minutes, the LTSA may issue instructions to delay filing, dependent upon the date and time of day the system disruption is occuring.