The LTSA is developing a number of resources to help legal professionals and their clients understand the requirements of LOTA. New resources will continue to be added as they are available.
Extended Customer Support Hours November 28 – November 30, 2020
To support customers who are filing to LOTR, the LTSA is extending customer support hours through phone and email from November 28 – 30, 2020.
Customer support representatives will be available from 8:30am – 4:30pm on Saturday, November 28, 2020 and from 7:00am – 8:00pm on Monday, November 30, 2020. Customers are also encouraged to review resources, including sample forms and recorded webinars. Additional help content for LOTR filings through myLTSA will be added to landtransparency.ca in advance of November 30, 2020.
myLTSA System Availability November 28 – November 30, 2020
Customers are advised the myLTSA system will be available on Saturday, November 28 from 6:00am to 8:00pm. An extended system maintenance window will be in effect from 8:00pm Saturday, November 28 to 11:59pm Sunday, November 29 in order to activate the LOTR system.
LOTR will be available at or shortly after 12:01am on November 30, 2020. Land title applications can be submitted through EFS during regular system hours beginning at 6:00am on November 30, 2020. Beginning November 30, 2020, a LOTR filing is required when making an application to register an interest in land as defined in LOTA.
Filing to LOTR on November 30, 2020
As section 25 of LOTA is not in force until November 30, 2020, transparency declarations and transparency reports cannot be certified by the reporting body prior to this date.
Legal professionals who are completing a transfer of interest (e.g. a real estate purchase) on November 30, 2020 are required to have a certifier for each transferee available to sign LOTR documents on that day. An execution copy or a true copy of the execution copy is needed for the designate to apply their electronic signature:
- The designate can prepare electronic copies of the transparency declaration and transparency report and email them to the certifier.
- The certifier can print and ‘wet ink’ sign those forms, then scan and email the certified forms back to the designate.
- Once the designate has an execution copy or true copy of the transparency records in their possession, only then can the designate apply an electronic signature to the online form(s) and submit the application to the Registrar at the Land Title Office.
Installing a Juricert Digital Certificate in myLTSA
In order to apply an electronic signature to LOTR transparency forms, designates must install a Juricert Digital Certificate in myLTSA. Once this one-time process is complete, designates can electronically sign LOTR transparency forms when logged into myLTSA. Designates who have previously installed a Juricert Digital Certificate in myLTSA in order to electronically sign Web Filing forms do not need to re-install the certificate in order to apply an electronic signature to LOTR transparency forms.
Deferred Packages in myLTSA
To comply with LOTA, myLTSA submissions that have been deferred to November 30, 2020 or later and require a LOTR filing will not be processed in the myLTSA system. Affected packages will remain in myLTSA with a status of ‘unsubmitted.’ LTSA will contact those customers whose packages will not be processed until a LOTR report is filed.
Online forms for LOTR will be available to legal professionals in myLTSA Enterprise beginning early morning (i.e. 12:01am) on Monday, November 30, 2020. A transparency declaration and transparency report must be completed and filed electronically by a legal professional using myLTSA. The below paper/offline forms for the transparency declaration and transparency report cannot be filed electronically.
The below paper/offline versions of a transparency declaration and transparency report can only be filed commencing November 30, 2020 in limited circumstances where manual filing is permitted, i.e., where transparency records are required to be filed with a land title application and the land title application is not filed electronically.
Mailed land title applications sent in late November 2020 but not received and processed by the LTSA until November 30th may require LOTR transparency records to be filed. Applications requiring and missing an accompanying LOTR form will be returned without processing. Mailed paper applications should be directed to the New Westminster Land Title Office to avoid delays in processing.
- Transparency declaration (paper/offline form)
- Transparency report (paper/offline form)
The below forms are being made public for informational purposes only and are required to be submitted online in myLTSA. An Enterprise account must be used for legal professionals and an Explorer account must be used for individuals. The only exception to this is for applications under section 40 where filing electronically would create an undue hardship. In those cases, the applicant must contact the Administrator to request a paper form for the application.
- Notice to the Administrator under section 17.1 (Corporation)
- Notice to the Administrator under section 17.1 (Partnership)
- Notice to the Administrator under section 17.1 (Trust)
- Application to Omit Information if Health or Safety at Risk under section 40 (Interest Holder or Settlor)
- Application to Omit Information if Health or Safety at Risk under section 40 (Individual who is a Reporting Body)
- Application to Correct or Change Information under section 42 (Corporation)
- Application to Correct or Change Information under section 42 (Individual)
Samples of Completed Transparency Records
Sample of completed Transparency declarations and transparency reports filed under Part 2 of LOTA Transparency Declarations and Transparency Reports. transparency records for a Relevant Corporation
Sample of completed Transparency declarations and transparency reports filed under Part 2 of LOTA Transparency Declarations and Transparency Reports. transparency records for a Relevant Trust
Certification and Subscriber’s Electronic Signature
This notice is to confirm the signature process for:
- the certification of a transparency declaration and a transparency report by a reporting body; and
- the application of a subscriber’s (defined as ‘designate’ in LOTA) electronic signature on an execution copy, or a true copy of the execution copy, of a transparency declaration and a transparency report.
The signing process will be the same as the current signing process for land title forms.
The designate is not required to have the ‘original wet-ink signed’ transparency declaration or transparency report before the designate in order to apply the designate’s electronic signature. An execution copy or a true copy of the execution copy is sufficient for the designate to apply the electronic signature. This means that the designate can email electronic copies of the completed transparency declaration and transparency report to the certifier of the reporting body. The certifier can print and ‘wet ink sign’ those forms, scan and email the certified forms back to the designate. Those certified forms are the true copies of the execution copies and the designate can then apply the electronic signature. The designate may apply the electronic signature only after the transparency declaration and transparency report have been certified by the reporting body.
To apply an electronic signature, designates must install a Juricert Digital Certificate in myLTSA. Once this one-time process is complete, designates can electronically sign the forms when logged into myLTSA.
These requirements are in accordance with section 26(4) of the unofficial consolidated version of LOTA .
Please email email@example.com if further clarification is required.
Videos and Recorded Webinars
The following short introduction provides an overview on LOTR and how it will be applied:
In the LOTA Policy Webinar, you will learn more about the Land Owner Transparency Act and how it is administered. Click below to register for the LOTA Policy Webinar: The following LOTA Policy Webinar was recorded on October 28, 2020:
Download the slide deck for the LOTR Policy Webinar
In the LOTR System Webinar, you will learn how to complete and file a transparency declaration and a transparency report to LOTR using myLTSA. The following LOTR System Webinar was recorded on November 3, 2020: