Beginning November 30, 2020, LOTA requires that when an interest in land is registered in BC’s land title register, a transparency declaration must be filed to LOTR by the transferee(s).  A transparency report must also be filed if a transferee is a reporting body, setting out information about the reporting body and its interest holders.  A transparency declaration ID ­is then associated with the land title application upon registration of the land title documents.

The below video reviews the process to submit a transparency declaration and transparency report using myLTSA:

• Verify all information is correct prior to submission. Though obvious it bears repeating. Please ensure all relevant information is properly documented in the submission. If you have any questions, contact us. 

• Ensure transferee’s given and last names entered on a transparency declaration is an exact match of the names entered on the associated land title application. Terms like ‘Executor’ should not appear in the transferee name field.
• Correctly self-identify as a reporting body if you are one.
  • A reporting body is a relevant corporation, a trustee of a relevant trust, or a partner of a relevant partnership. Under LOTA, reporting bodies are required to file a transparency report listing all relevant interest holders. 
  • An interest holder is a beneficial owner of a relevant trust, a corporate interest holder of a relevant corporation, or a partnership interest holder of a relevant partnership.
• If an application to register an interest in land includes more than one transferee, all transferees must be included on a single Transparency Declaration.
• One certifier is required per transferee; the certifier must meet the requirements under 25 of the Land Owner Transparency Act.
• Pre-existing reporting bodies that owned an interest in land acquired prior to November 2020 must file a transparency report; no transparency declaration is required. 
• A reporting body may file a new transparency report under section 17 at any time the reporting body considers it necessary to correct or complete information contained in a previously filed transparency report. When doing so, the transparency report must be completed in its entirely; not just the information that was previously incorrect.
• You cannot use a Transparency Declaration ID # more than once, except for when multiple Form As are submitted in the same package. 
• If the wrong Transparency Declaration ID # was associated with a land title package and submitted, the package must be withdrawn and resubmitted with the correct Transparency Declaration ID #.  The incorrect Transparency Declaration ID # cannot be used again with another land title package submission.
• When creating a transparency declaration or transparency report where there is no PID number, a related plan number is required to be entered in the “Add Manual Entry Land” section of the form when:
  • the title or charge has not been converted and is still in the IFB/AFB/AFCB books,
  • the charge is on the common property of a strata plan,
  • the title/charge is related to a Vancouver Street Lease.

  However, when using “Add Manual Entry Land” as part of a subdivision package, only the legal description of the land being transferred is required; the related plan field should not be completed.

• Review submission instructions including:
  • How to Submit a LOTR Filing in myLTSA  
  • How to Associate a Transparency Declaration ID with a Land Title Package 
  • Land Title Filings Excluded from LOTA is also included in this section.

• Records filed to the Land Owner Transparency Registry (LOTR) will be available to customers in myLTSA for 365 days following submission. To keep LOTR records available for long-term reference, customers can download copies to their local drive within 364 days of filing.

1. From any page of the LTSA’s Electronic Filing Service, rollover Submissions and click Land Owner Transparency Registry
2. Click + Create Transparency Declaration
3. Enter the details for the transferee
4. Enter certifier information
5. Have the certifier ‘wet-ink’ sign the execution copy or sign using a digital signature acceptable to the designate
6. E-Sign the form using a Juricert Digital Certificate and pay the filing fee
7. Note the transparency declaration ID

Visit How to Complete a Transparency Declaration in myLTSA to learn more.

Depending upon the situation, a transparency report will need to need to be filed with a transparency declaration or by itself.

Transparency Report Filed with a Transparency Declaration

If there is a new registration for an interest in land and the transferee is a reporting body, a transparency report must be generated from within the transparency declaration.

1. From the Transferees page of the transparency declaration, select Yes to the question: “Is this transferee a reporting body?” and click Save Progress.
2. Complete the transparency declaration
3. Return to the LOTR filing dashboard, and click on the transparency report that is nested below the corresponding transparency declaration
4. Select reporting body type and enter details for the reporting body
5. If applicable select settlor type and enter settlor details
6. Enter details for the interest holders
7. Enter certifier information
8. Execute the true copy of the form
9. E-sign the form using a Juricert Digital Certificate

Stand-Alone Transparency Report

A transparency report required from pre-existing and other owners under s. 15 of LOTA must be completed by November 30, 2022.

1. Click Create Transparency Report
2. Select reporting body type and enter details for the reporting body
3. If applicable, select settlor type and enter settlor details
4. Enter details for the interest holders
5. Enter certifier information
6. Execute the true copy of the form
7. E-sign the form using a Juricert Digital Certificate
8. Click Submit and pay the filing fee

Visit How to Complete a Transparency Report in myLTSA to learn more.

1. From your land title package, select the LOTR Reference tab
2. Enter the transparency declaration ID number and press Add
3. Submit the package for registration

Visit How to Submit a LOTR Filing in myLTSA to learn more.

Effective November 14, 2022, the following information sets out the signature process for:

• Certification of transparency records by the transferee or reporting body
• Electronic signing of transparency records by the designate (Juricert holder) prior to submission

The designate is not required to have the original ‘wet ink’ signed transparency declaration (TD) or transparency report (TR) in their presence in order for the designate to sign using the designate’s electronic Juricert certificate.  An execution copy or a true copy of the execution copy is sufficient for the designate to electronically sign the TD or TR.

The designate must deliver a completed TD and TR to the transferee or reporting body for certification. The transferee or reporting body must print and ‘wet ink’ sign or sign using a digital signature acceptable to the designate, and return the certified forms to the designate. The certified forms are the true copies of the execution copies and only then can the designate sign using their Juricert certificate before filing through myLTSA.

To apply an electronic signature, designates must install a Juricert Digital Certificate in myLTSA. Once this one-time process is complete, designates can electronically sign the forms when logged into myLTSA.

These requirements are in accordance with section 26(4) of LOTA .

Please email lotr@ltsa.ca if further clarification is required.

In order to apply an electronic signature to LOTR transparency forms, designates must install a Juricert Digital Certificate in myLTSA. Once this one-time process is complete, designates can electronically sign LOTR transparency forms when logged into myLTSA. Designates who have previously installed a Juricert Digital Certificate in myLTSA in order to electronically sign Web Filing forms do not need to re-install the certificate in order to apply an electronic signature to LOTR transparency forms.

• 24 hours a day except during the following routine maintenance windows when service may not be available:
  • Thursdays 8 pm to 11 pm and all day Sunday

• 6 am to 11 pm, Mondays to Saturdays
• During overnight hours after 11:00 pm, LTSA generates data updates for taxing authorities across BC and completes system backups
• Service may not be available Thursdays 8 pm to 11 pm, and all day Sunday due to routine system maintenance

As with all electronic systems, occasional service outages or interruptions affecting myLTSA may occur. These disruptions could affect some or all of LTSA electronic services. In the event such issues suspend access to electronic search or filing services for a period greater than 30 minutes, where practical, the LTSA will issue communications to affected customers following the guidelines set out below.

Some myLTSA system outages or interruptions may be due to matters within the LTSA’s control, while others could originate with external providers. Regardless of the source of disruption, the following communication procedures will be followed:

• The first 30 minutes after the onset of the system disruption are spent diagnosing the issue and investigating the source. Since most system disruptions are identified and resolved within this timeframe, no communications are issued.
• If the LTSA or its system providers are unable to resolve the issue within 30 minutes of its onset, we will endeavour to alert customers to the disruption through communications that include any available information about its anticipated resolution. The manner of communications will depend on the nature of the system problem, but will typically include posting a message acknowledging the disruption to the myLTSA login page and through a myLTSA System Update e-communication (see Set Your Email Communications Options) and Twitter.
• After 60 to 90 minutes, the LTSA may issue instructions to delay filing, dependent upon the date and time of day the system disruption is occuring.